Ashworth Charitable Trust

Registered Charity No. 1045492

Privacy Policy (1 October 2021)

The Ashworth Charitable Trust

About this privacy notice

This privacy notice describes how the Ashworth Charitable Trust (‘the Trust or ‘we’) collects and uses your personal data.

We are a “controller” (also known as a “data controller”). This means that we are responsible for deciding how and why we hold and use personal data about you, and for explaining this clearly to you.

This notice applies to:

  • users of our website ashworthtrust.org (our site); and
  • applicants for and recipients of grant funding from the Trust (including any individuals who communicate with us on behalf of their charity / organisation);

It is important that you read this notice, together with any other privacy information or notices we may provide on specific occasions when we are collecting or processing personal data about you. This is to help ensure that you are aware of how and why we are using such information.

This privacy notice should be read in conjunction with our cookies policy ashworthtrust.org/cookie-policy.

Information we collect and process

We collect personal data direct from you when you contact us in relation to your application for grant funding, or when you use our site.

We collect further information from you during the period of our relationship.

In summary, where you are making an application for a grant, we use your personal data in order to facilitate the grant application process, and communicate with you for that purpose.

We set out below further information on these purposes and our lawful basis for processing such information.

  • Grant applicants:

    If you are applying for a grant we will hold information that is relevant to your grant application, such as your name, email address, and telephone number. This is necessary for our legitimate interest in processing your grant.

  • Users of our site:
    • When you browse our site we may collect information about your preferences.
    • We also collect technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
    • This is for our legitimate interest in giving you content which is bespoke to you and making sure that our website runs smoothly.
    • We also collect information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call us.
    • This is for our legitimate interest in giving you content which is bespoke to you and making sure that our website runs smoothly.
  • Other uses:
    • Regardless of the relationship we have with you, we may need to use your personal data for legal reasons such as fraud prevention and to enforce our legal rights.
    • Please note that we may process your personal data without your knowledge or consent where this is required or permitted by law.

Sharing your information

We may share your information with third parties as follows:

  • We will share your personal data with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
  • If ever in the future, we are considering restructuring the charity, we may share your information with the other parties involved and with the relevant professional advisors. This is for our legitimate interest in ensuring that the charity continues to fulfil its objects.
  • If we have a legal obligation to do so or for the purposes of fraud protection and credit risk reduction.
  • We may share your personal data with third party service providers who act on our behalf such as IT services providers. This notice also covers third party service providers we may engage with.

Overseas transfers

Personal data that you submit to us will be held on secure servers, based within the UK.

In some cases, our third party service providers may hold information outside the UK or the EEA. Where that is the case, we have ensured that the appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the EU and UK laws on data protection are in place.

If you are based outside the EEA we may transfer personal information to the correspondence address you provide to us. We will take all reasonable steps to ensure that such transfers are secure. By instructing us from outside the EEA you acknowledge and agree that such transfers are necessary for us to provide services to you.

How long will we use your personal data for?

Usually, we only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

If you have a contract with us then we will typically keep information for six or twelve years after the contract is finished.

In some cases we may keep your information for a longer time than usual but we would only do so if we had a good reason and only if we are allowed to do so under data protection law If you would like further information, please contact us on dataprotection@ashworthtrust.org.

Your rights in relation to our processing of your personal data

You have the right to:

  • object to the processing of your personal data in some cases. You have a right to object if the lawful basis on which we are relying is either legitimate interests or performance of a task carried out in the public interest.
  • request a copy of the personal data we hold about you;
  • request correction of the personal data that we hold about you if it is incorrect;
  • ask us to delete the information that we hold about you;
  • ask us to restrict how we use your personal data;
  • ask us to send another organisation information that you have provided to us in a format that can be read by computer.

If you want to exercise any of your rights, please contact dataprotection@ashworthtrust.org. Please note that these rights do not apply in all cases, and we will have to review your request in order to make a decision about whether we are obliged to comply.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights).

If you ask us to restrict our use of your personal data or delete it, we will not be able to provide you with our products or services.

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

You have a right to lodge a complaint with a data protection supervisory authority. The supervisory authority in the UK is the Information Commissioner’s Office – ico.org.uk. If you do have any concerns about how we have handled your personal data we would kindly ask that you contact us in the first instance before you speak to the ICO so that we have an opportunity to put things right.

Cookie Banner

We use cookies in order to improve your experience of our website and to make our website better.

You can read more about the cookies we use by clicking here ashworthtrust.org/cookie-policy.

Cookie Policy

  1. Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
  2. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
  3. We use the following cookies:
    1. Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, or use a shopping cart.
    2. Analytical or performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
    3. Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
  4. You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
  5. You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
  6. Except for essential cookies, all cookies will expire after EXPIRY PERIOD